Google Meet's Gemini note-taking defaults to on for business plans from September 21st for meetings of three or more. Should organizations announce AI note-taking the way they announce recording?
ASKED BY · Paul Valhus · AUSTIN, TEXAS · 18 SEP 2026 · ▶ 00:26:51
Google Meet likely warns users about AI note-taking similar to Zoom; some participants are sensitive about any capture and may decline to join if it's enabled.
Third-party note-taking tools that capture system audio without announcement raise privacy concerns; responsible users should disclose all recording and note-taking to participants.
Apple's approach with secure enclaves and automatic deletion after summarization, and Zoom's zero data retention feature, offer privacy-preserving alternatives to permanent transcription storage.
Note-taking differs legally from recording; businesses have historically used stenographers or secretaries, so some assume note-taking is implicit, but AI note-taking may warrant explicit disclosure.
Zoom's zero data retention feature transcribes but deletes the transcript after generating summaries, preventing permanent discoverability of out-of-context statements.
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From the transcript.
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26:40Vahus in Austin, Texas. Google meets Gemini note-taking defaults to on for business plans from September 21st for meetings of three or more should also announce AI note-taking the way they announce recording. Alexander? I don't use Google Meet, but I suspect they do something similar to what Zoom does. So when you have an AI note-taking enabled in a Zoom meeting, it's going to warn you.
27:06It's going to let everyone know in the meeting that it is turned on just like it would if it was recording. They have to. I know some people are very sensitive about it. And look, I understand why some people would really benefit from AI note taking. And it's really just the ability to recall stuff, to be able to summarize, keep notes of what happened in that meeting.
27:26But some people are extremely sensitive about this. And I know there are certain people that will not even get into a meeting. If you have note taking turned on, they do not want, like some people just don't want anything captured, recorded, anything at all. So it depends on the individual, but I don't think this will be an issue at least in the fact that it will
27:45Probably tell you when you join the meeting that it is turned on So and you can make the choice whether or not you have a problem with that or not And the only tricky thing is if you're using a note taker that's not They if you're using a note taker that's not the one from the meeting provider So if you're in a google meet and you're using some third-party tool to take the notes
28:07they have tools now that are capturing the system audio and using some sort of AI powered speaker detection to try and break up the different streams. If there's multiple speakers coming on the far end, obviously can separate you because your microphone's input is not going to be the system audio. But those don't, those explicitly do not say anything to the other person on the
28:30line. So for a lot of us that are in a lot of virtual meetings all the time, you just don't know. And before there was all this AI stuff, people were putting their calls on speakerphone and then, you know, hitting record on a phone next to them and which is not right. But, you know, people were doing it. It's up to you to be a responsible person and, you know, let everybody
28:53know what you're up to. Courtney? Yeah, physical recording and taking notes are two different things in the law, the eye of the law. So I think they probably are not required to announce it because prior to this, you know, a lot of meetings, a lot of corporate meetings, almost all corporate meetings, there was a stenographer there with a steno machine, like a court reporter, recording everything manually
29:16was said by who and later generating a transcript of that meeting. You have to, you know, when you join these corporate meetings or business plans or business meetings, you have to assume that somebody's taking notes. Otherwise, anything, you know, you could come up with a great idea during a business meeting, and later you go, you know that thing I brought up at the business meeting?
29:37They go, oh, I don't remember. What was that? And you go, oh, nobody wrote it down? No? Gee, good idea. Gone forever. So, no, they almost always have someone there. Either it used to be done with a secretary taking shorthand. Remember those days before AI? And then it went to court stenographer where they had the little steno machines. and now it's AI that is substituted and the court stenographers are out of a job.
30:06Bill? Yeah, this is fascinating to me right now because after the Apple keynote, I paid a lot of attention. I got down a rabbit hole on a white paper and I got there through the fact that they had announced that they're putting ID. Yeah. Yeah, well, Siri Recap is a piece of it, but I started on the trail because of how they're now putting ownership data in every pixel on the new iPhone cameras.
30:32I mean, there's literally embedded data that they can trace back to know if something's been altered, which I think is a really good thing. My wife works in news, so they're all talking about that because they want to know that things are authentic the way they were shot. But in this audio piece on the AirPod Pros that are coming out, this idea of recording everything all the time and yet trying to convince, and I think they're going to do a pretty good job of this, everybody that the secure enclave that lives inside the chips that Apple is all making.
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